Important Notices


    June 29, 2012

    First Call 2012

    TO THE PRESIDENTS OF ALL TRUST COMPANIES:

    Dear Sir or Madam:

    Please read this email thoroughly for instructions on how to download, save and email the First Quarter 2012 call report forms and instructions from the Department of Financial Institutions (DFI) Web site.  If you do not have access to the Web, or cannot access the forms, contact Patrick Carroll at pcarroll@dfi.ca.gov or by telephone at (415) 263-8559 to make other arrangements.

    Effective with the filing of the March 31, 2010 call reports, minor revisions were made to:

    • Form 502 - Trust Company Consolidated Report of Condition; and
    • Form 524 - Trust Company Report of Income.

    Major revisions were made to Form 505 - Schedule T, including beginning with the filing of the March 31, 2010 Schedule T, all schedules of Schedule T - Fiduciary and Related Services, will be made available to the public on an individual basis.  Schedule T has been revised to incorporate changes made by the FFIEC to Schedule RC-T.

    Any prior hard copy or electronic versions of electronic versions of prior versions of form 502 - Trust Company Consolidated Report of Condition (Rev 12/03), form 505 Schedule T – Fiduciary and Related Services (Rev 12/03) or form 524, Trust Company Report of Income (Rev 12/03) should be deleted.

    Downloading Call Report Forms

    Open your Web browser to http://www.dfi.ca.gov/forms/trust/trustforms.html. Or, to navigate to the form from the DFI Home page, www.dfi.ca.gov, click on the “Forms” link in the right-hand navigation bar under the heading “Online Resources,” then click “Trust Company and Department Forms”.

    Scroll down the page and locate the links to the following forms. Notice that for each form there is a link to an Excel workbook.  For your convenience, links to the forms are also provided below:

    Click on the link to the Form 502 – Report of Condition.

    If the file/download box appears on your screen, click the open button to open the form.

    Enter the "Department of Financial Institutions number" in the appropriate place on the report. For your convenience, a list of Department of Financial Institutions numbers can be found at www.dfi.ca.gov/directory/trust.html.

    Complete filling in the form. Name it Form502.xls and save it to a familiar location on your computer.

    Print out and keep a signed, executed hard copy of the form in a file at the trust company.

    Preparing the Call Report Forms

    Below each form link is a link to instructions for the preparation of that form.  The instructions are in Adobe PDF format.  For your convenience, links to the instructions for preparation of the form are provided below:

    Please contact Norman Edward at (213) 897-2170 or by email at nedwards@dfi.ca.gov with any questions about completing these reports.

    Submitting the Call Report Forms

    After you have prepared the reports, send the completed reports as email attachments to callreport@dfi.ca.gov. Please put the name of your institution and the call date in the subject line of your message. Keep a signed, executed copy in a file at the trust company.  Respond within 30 days from the reporting date. Reports must be emailed by Tuesday July 31, 2012.

    Signature Requirements

    Although trust companies may now send in their call report forms as email attachments instead of as hard copies, a signed, executed hard copy of each call report form must be kept in a file at the trust company. This file must be available upon request to examiners during the course of a trust examination.

    Call Report Amendments

    Trust companies making amendments to the call report must continue to send a copy of the amendment to this office, as well as filing a hard copy of the amendment in the call report file at the trust company.
    Amendments may be made in Excel format, as email attachments.
    We appreciate your cooperation in furnishing us with accurate information in a timely manner.
    Very truly yours,


    /s/
    PATRICK C. CARROLL
    Strategic Support Manager
    PCC