Important Notices


    September 30, 2011

    DFI - Call Report - Third Quarter 2011

    THIRD CALL 2011
    TO THE PRESIDENTS OF ALL TRUST COMPANIES:

    Dear Sir or Madam: 

    Please read this letter thoroughly for instructions on how to download, save and email the Third Quarter 2011 call report forms and instructions from the Department of Financial Institutions (DFI) Web site.  If you do not have access to the Web, or cannot access the forms, contact Patrick Carroll at pcarroll@dfi.ca.gov or by telephone at (415) 263-8559 to make other arrangements.

    This is the last call report mailing that you will receive at this e-mail address.  Starting with the Fourth Quarter 2011 call report, mailings will be sent to the designated email address.

    Last year, Commissioner Haraf issued an order requiring that financial institutions provide a single, standard email address for each Licensee to receive communications from the DFI. The goal is to promote quick, direct communication to an email account that is monitored daily. The DFI relies on this designated email address to disseminate information, such as messages and orders from the Commissioner of Financial Institutions, consumer complaint information.  By integrating the designated email address with the mailing list, we hope to further improve communications with our licensees.

    Effective with the filing of the March 31, 2010 call reports, minor revisions have been made to:

    • Form 502 - Trust Company Consolidated Report of Condition; and
    • Form 524 - Trust Company Report of Income.

    Major revisions have been made to Form 505 - Schedule T, including beginning with the filing of the March 31, 2010 Schedule T, all schedules of Schedule T - Fiduciary and Related Services, will be made available to the public on an individual basis.  Schedule T has been revised to incorporate changes made by the FFIEC to Schedule RC-T.

    Any prior hard copy or electronic versions of electronic versions of prior versions of form 502 - Trust Company Consolidated Report of Condition (Rev 12/03), form 505 Schedule T – Fiduciary and Related Services (Rev 12/03) or form 524, Trust Company Report of Income (Rev 12/03) should be deleted.


    Downloading Call Report Forms
    Open your Web browser to http://www.dfi.ca.gov/forms/trust/trustforms.asp . Or, to navigate to the form from the DFI Home page, www.dfi.ca.gov, click on the “Forms” link in the right-hand navigation bar under the heading “Online Resources,” then click “Trust Company and Department Forms”.
    Scroll down the page and locate the links to the following forms. Notice that for each form there is a link to an Excel workbook.  For your convenience, links to the forms are also provided below:

    Click on the link to the Form 502 – Report of Condition.
    If the file/download box appears on your screen, click the open button to open the form.
     
    Enter the "Department of Financial Institutions number" in the appropriate place on the report. For your convenience, a list of Department of Financial Institutions numbers can be found at www.dfi.ca.gov/directory/trust.asp.

    Complete filling in the form. Name it Form502.xls and save it to a familiar location on your computer. 
    Print out and keep a signed, executed hard copy of the form in a file at the trust company.


    Preparing the Call Report Forms
    Below each form link is a link to instructions for the preparation of that form.  The instructions are in Adobe PDF format.  For your convenience, links to the instructions for preparation of the form are provided below:

    Please contact Norman Edward at (213) 897-2170 or by email at nedwards@dfi.ca.gov with any questions about completing these reports.


    Submitting the Call Report Forms
    After you have prepared the reports, send the completed reports as email attachments to callreport@dfi.ca.gov. Please put the name of your institution and the call date in the subject line of your message. Keep a signed, executed copy in a file at the trust company.  Respond within 30 days from the reporting date. Reports must be emailed by Monday, October 31, 2011.

    Signature Requirements
    Although trust companies may now send in their call report forms as email attachments instead of as hard copies, a signed, executed hard copy of each call report form must be kept in a file at the trust company. This file must be available upon request to examiners during the course of a trust examination.

    Call Report Amendments
    Trust companies making amendments to the call report must continue to send a copy of the amendment to this office, as well as filing a hard copy of the amendment in the call report file at the trust company.  Amendments may be made in Excel format, as email attachments.

    We appreciate your cooperation in furnishing us with accurate information in a timely manner.

    Very truly yours,
     /s/
    PATRICK C. CARROLL
    Strategic Support Manager
    PCC