June 30, 2010
Second Quarter 2012 Report
TO THE SENIOR TRUST OFFICER OF ALL NATIONAL BANKS, FEDERAL SAVINGS BANKS, AND FOREIGN (OTHER STATE) BANKS AUTHORIZED TO ENGAGE IN TRUST BUSINESS IN CALIFORNIA (“REPORTING INSTITUTIONS”)
Dear Sir or Madam:
Please read this letter thoroughly for instructions on how to download and save the Second Quarter 2010 report forms and instructions from the Department of Financial Institutions (DFI) Web site. If you do not have access to the Web, or cannot access the forms, contact Patrick Carroll at email@example.com or by telephone at (415) 263-8559 to make other arrangements.
Some of the web links to download and save the forms and instructions have changed. If you have saved those links to the Favorites Center on your Internet browser you may need to update them.
Starting in the Third Quarter 2006, report preparers were asked to provide their email addresses on Line 7(h) which was added to Schedule U on page 1 of the report. The email addresses were added to our mailing list so we could begin sending this letter by email starting with the Fourth Quarter 2006 report. DFI no longer distributes of the hard copy report letter will be phased out; please be sure to add blizzard.sparklist.com to their friends list to ensure that report mailings are not blocked by your spam filter or firewall.
Also reporting institutions may now email the electronic version of the Schedule U via email instead of floppy diskette. However, please note that submission of the signed, hard copy via U.S. postal mail is still required.
Downloading Schedule U
Open your Web browser to: www.dfi.ca.gov/forms/national/nationalforms.asp. Or, to navigate to the form from the DFI Home page, www.dfi.ca.gov, click on the “Resources” tab, then click “DFI Forms” then click “National banks, federal savings banks, and foreign (other state) banks authorized to engage in trust business in California.”
Scroll down the page and locate the link to the following form in Excel format. For your convenience, the link to the form is www.dfi.ca.gov/forms/national/Schedule_U.xls.
Click on the link to the form.
If the file/download box appears on your screen, click the open button to open the form.
Enter the "Department of Financial Institutions number" in the appropriate place on the report. For your convenience, a list of Department of Financial Institutions numbers is enclosed.
Complete filling in the form. Name it Schedule U.xls and save it to a familiar location on your computer. Print out a hard copy of the forms and retain it for your files.
Completing Schedule U
Below the form link is a link to instructions for the preparation of the form. The instructions are in Adobe PDF format. For your convenience, the link to the instructions is http://www.dfi.ca.gov/forms/national/Instructions_for_Completion_of_Schedule_U.pdf.
Please contact Charlotte Imoto at (213) 897-2224 or by email at firstname.lastname@example.org with any questions you may have about completing these reports.
Submitting Schedule U
Every institution has a "Department of Financial Institutions file number" which should be entered in the appropriate place on the report. For your convenience, a list of Department of Financial Institutions numbers is attached.
Send the completed report as an email attachment to email@example.com. Please put your institution name and call date in the subject line of the message. The report must be emailed by Monday, August 2, 2010.
Keep a copy of the signed, executed report in a file at the institution.
Schedule U was required on a quarterly basis, beginning June 30, 2003 from each national bank, federal savings bank, or foreign (other state) bank that is authorized to conduct trust business in California, regardless of the amount of fiduciary assets held as part of that business.
Schedule U is in an Excel format that is to be filed electronically AND in hard copy. The report filed electronically will not contain the required signatures from the two certifying officers. The report filed in hard copy must contain the required signatures from the two certifying officers.
Hard copies of reports that are sent back to this office must be signed and executed. In addition, a copy of the signed, executed document must be kept in a file at the institution.
Institutions making revisions to the report must send a signed and executed copy of the revisions to this office, as well as filing a copy of the revisions in the report file at the bank.
We appreciate your cooperation in furnishing us with accurate information in a timely manner.
Very truly yours,
PATRICK C. CARROLL
Strategic Support Manager